Information to job applicants

Thank you for applying for a job with Fritz Hansen.

As part of our recruitment process, Fritz Hansen (“we”, “us” or “our”) will process your personal data, as set out in this privacy policy. Fritz Hansen is data controller for the processing of the personal data collected as part of our recruitment procedure.

In order to evaluate your application, we will process the personal data, which you have disclosed in your job application and CV as well as any attachments. We will also evaluate your performance and competencies during potential interviews. The legal basis for our processing of your personal data is your application for execution of an employment contract with Fritz Hansen, cf. Article 6(1)(b) of the General Data Protection Regulation (“GDPR”) and our legitimate interest in processing the information you have given us, cf. Article 6(1)(f) of the GDPR.

Further, we might search the internet for relevant and available information, including content from social media. We will typically search for information regarding your previous jobs, activities, competencies, performance, as well as your general appearance. We process your personal data collected as part of the test on the basis of Article 6(1)(f) of the GDPR, as we have a legitimate interest in finding the most suitable candidates for the position.

If the job position requires you to complete personality tests or similar you will be informed hereof when we have processed your application. The results of such tests will be treated confidentially but will be included in our evaluation of your application. Our legal basis for such processing of personal data is Article 6(1)(b) of the GDPR.

We may also request that you provide us with a copy of your criminal record depending on the position for which you are applying. Such information will also be treated confidentially. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is Section 8(3) of the Danish Data Protection Act (databeskyttelsesloven).

As part of our evaluation of you and your application, we may wish to take references from your previous and/or current employers. We will only take up references from persons you have explicitly stated in your job application or have informed us of. Our legal basis for such processing is Article 6(1)(f) of the GDPR or if you have consented hereto in accordance with Article 6(1)(a) of the GDPR. We recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion, trade union membership, sexual orientation, health, etc. in your application. In the unlikely event that a certain health condition is required for the ability to perform the duties related to the position in question, we might – after a concrete assessment – request health information from you. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is Article 6(1)(a) and Article 9(2)(a) of the GDPR.

If you are offered a position with Fritz Hansen, your application and additional relevant personal data obtained during the recruitment procedure will be stored in your employee file.

If you are not offered a position, we will store your application and any additional personal data obtained during the recruitment procedure for a period of maximum 6 months following our rejection, unless you have provided your consent to the storage hereof for a longer period.

Your personal data may be made available to third parties when providing relevant services to Fritz Hansen or by other means process personal data on behalf of Fritz Hansen such as service and hosting providers. Such service providers will only process the personal data on basis of a data processor agreement and in accordance with our instructions.

Some of your personal data will be shared with our group entities for administration purposes. If your personal data is transferred to data processors which are established in countries outside the EU/EEA, including group entities, that do not ensure an adequate level of data protection, such transfer will be based on the EU Commission’s standard contractual clauses, which you have a right of access to.

Any consent that you may have provided during the recruitment procedure may be withdrawn at any time. The withdrawal of your consent will affect the future processing of your personal data but will not affect the lawfulness of processing based on consent before its withdrawal. If you wish to withdraw a consent, you may contact us as stated below.

You have a right of access to the personal data processed about you, subject to certain statutory exceptions. Furthermore, you have the right to object to the processing and request restriction of the processing of your personal data. In addition, you also have the right to request rectification, including completion if necessary or that your personal data is deleted subject to certain exceptions.

In certain situations, you may also request that we provide you with a copy of your personal data in a structured, commonly used and machine-readable format and request us to transmit such personal data which you have provided us with to another data controller.

If you want to exercise any of your rights, if you have any questions regarding this privacy policy or the processing of your personal data, please contact us.

As data controller of the processing of your personal data, our contact information follows below:

Fritz Hansen A/S
Reg-no.: 14 12 02 11
Allerødvej 8
3450 Allerød
Telephone number: + 45 48 17 23 00

If you have any complaints regarding the processing of your personal data, please contact via the information above. You may also file a complaint to the supervisory authority in your country. A list of European supervisory authorities is available here.